PropTech AI Solutions for Real Estate
Cited Answers for Property Management, Leasing, and Due Diligence
Mobile Reality unifies leases, house rules, O&M manuals, rent rolls, and covenants into one Copilot that delivers instant, citation-backed answers. Cut first-response time, standardize leasing replies, and produce board-ready diligence—measured in weeks, not quarters.
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Who Benefits in Real Estate?
From property management teams and brokerage/leasing organizations to REIT/asset managers and IT leaders, our Copilot replaces document hunting with verifiable answers. Grounded citations, RBAC/SSO, and EU/PL data residency make the solution safe to deploy across portfolios while integration with SharePoint/Drive, Procore/Autodesk, CRMs, and data rooms fits your current stack.
Property Management Leaders
Problem: Tenant FAQs, work orders, and SOPs are scattered across PDFs and portals—slowing FRT and driving escalations.
Get: a Knowledge Base Copilot that answers from leases/house rules/O&M with citations, deflects repetitive tickets, speeds maintenance triage, and halves onboarding time—secured by RBAC/SSO and audit logs.
CTOs & IT Directors (Real Estate)
Problem: AI pilots stall on security, integration, and data governance.
Get: enterprise guardrails (Cite-only, confidence thresholds), SSO/RBAC, auditability, EU/PL data residency, BYO-LLM options, and connectors for SharePoint/Drive, Procore/Autodesk, CRMs, and data rooms—plus metrics on latency, cost, and faithfulness.
Brokerage & Leasing Directors
Problem: Inconsistent answers on TI, parking, and fit-out slow proposals and erode client trust.
Get: Leasing AI that delivers one, brand-safe voice with source links, builds on-demand factsheets, drafts CRM-ready responses, and accelerates agent ramp-up—no rip-and-replace of existing materials.
REIT & Asset Managers
Problem: Ad-hoc due diligence across lease abstracts, rent rolls, and covenants is slow and error-prone.
Get: a diligence Copilot that merges sources, produces expiration ladders and ROFR/ROFO checks with citations, flags variances, and outputs board-ready packs—cutting time-to-document by up to 80% with a 2–3 week pilot.
Our Real Estate AI Copilot Process
From secure ingestion to production rollout, we guide property management, leasing, and diligence teams through a measured pilot with citations, RBAC/SSO, and clear KPIs.
01
Discovery & Setup
Connect SharePoint/Drive/Procore/CRM/data rooms, map RBAC/SSO, define success metrics (FRT, deflection, faithfulness), and assemble a 100-question evaluation set.
02
Ingestion, Training & Optimization
Secure indexing with OCR + metadata chunking, version awareness, Cite-only guardrails, and an evaluation harness to tune prompts and thresholds.
03
Pilot (2–3 Weeks)
Run with representative users (PM/Leasing/Diligence), measure quality and latency, wire optional CRM/BI exports, and validate results against your KPIs.
04
Scale & Optimize
Expand sources and users, enable safe automation (drafts/routing), monitor dashboards and audit logs, and iterate on prompts, rules, and chunking for continuous improvement.
How It Works
From setup to seamless integration—six steps to turn real estate content into instant, cited answers.
Connect your knowledge sources
Enable SSO/RBAC and guardrails
We index and organize your content
Ask questions, get cited answers
Improve content based on gaps
Monitor performance and usage
Get Your Real Estate AI Copilot Demo
Schedule a personalized walkthrough. See how we unify leases, O&M manuals, and covenants into citation-backed answers tailored for property management, leasing, and due diligence.
Matt Sadowski
CEO of Mobile Reality
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Real Estate AI Copilot — FAQs
It turns scattered documents (leases, house rules, O&M, rent rolls, covenants) into instant, cited answers. Property Management cuts FRT and deflects tickets; Brokerage gets consistent TI/parking/fit-out replies; REIT/Asset teams run ad-hoc due diligence with audit trails.
Cite-only guardrails mean every key claim links to the exact clause/page/version. RBAC/SSO enforce permissions; audit logs capture who asked/answered; confidence thresholds and policy rules (e.g., ROFR/ROFO, reporting cadence) route edge cases to human review. Data residency (EU/PL) and encryption in transit/at rest are standard.
SharePoint/OneDrive/Google Drive, Procore/Autodesk docs, Zendesk/Jira, CRM (HubSpot/Salesforce), and data rooms. We handle PDFs (incl. scans via OCR), DOCX/XLSX, and common exports (rent rolls, CAPEX/OPEX). Outputs can sync to BI/CRM or export as CSV/PDF.
Most clients run a focused 2–3 week pilot. We connect sources, enable SSO, and validate a 100-question evaluation set. Success KPIs typically include FRT ↓60–70%, helpfulness/edit-rate improvements, consistency across assets, and evidence coverage ≥95% for board-facing answers.
Yes. We support BYO-LLM/private endpoints, tenant-isolated vector stores, and retention you control. Nothing is used to train public models. We can run in your cloud, respect existing ACLs, and limit outputs to approved content and languages.