About Mobile Reality’s Leasing AI Assistant
Mobile Reality offers a Leasing AI assistant for Brokerage & Leasing teams. This property management software gives instant, cited answers on TI, parking, stacking, amenities, and fit-out rules—so every agent tells one story, everywhere.
The Leasing Problem: One Portfolio, Many Versions of the Truth
Brokers chase answers across SharePoint, PDFs, email threads, and Slack. Decks go out of date, policies vary by asset, and proposals slow down. Clients hear mixed messages—and confidence slips.
Agent Pain Points Across Markets
Conflicting TI figures and exceptions across offices
Parking ratios, after-hours HVAC, and loading rules buried in PDFs
Fit-out/signage constraints unclear during tours
Proposal rework and “walk-backs” after internal checks
The Aha—One AI Leasing Assistant Chat, One Voice (With Citations)
Ask one Copilot, get a brand-safe answer with links to the exact page in the policy deck or brochure. The assistant surfaces parking ratios, stacking plans, fit-out constraints, and after-hours HVAC rates—with proof you can share.
Guardrails & Automation That Build Trust
Cite-only: answers only when a trusted source exists
Confidence thresholds + escalation rules
Automatic draft replies with embedded citations
Role-Based Access & Channel Controls
RBAC/SSO scope by asset, region, and role; tailor output per channel (email, CRM note, deal room summary) without duplicating work.
What the Assistant Actually Does: Core Features
It unifies answers across assets, builds “factsheets on demand,” understands messy real-estate PDFs, and plugs into your stack—without rip-and-replace.
Unified Answers & Factsheets—TI, Parking, Fit-Out
Single replies compose TI/inducements, parking entitlements, fit-out/signage rules, amenities, and hours—each item cited to the source.
OCR, Chunking & AI Tools for Stacking Plans
OCR for scans, smart chunking for long brochures/specs, table extraction for stacking data—so queries like “What’s available on floors 3–5?” answer fast and accurately.
CRM Sync for Lead Follow-Ups
Generate a client-ready email using a brand-approved agent template; optionally push notes and fields to HubSpot/Salesforce—citations included.
High-Impact Use Cases for Brokerage & Leasing
Real questions answered in seconds—with links your client can trust.
Consistent Client Answers on TI & Inducements
“TI levels for floors 3–5? Any exceptions?” → concise, cited reply (policy clauses, limits, escalation path), plus a link to the PDF section.
Parking, Access & After-Hours HVAC—No Guesswork
“Parking ratio and after-hours HVAC rate at Tower A?” → confirmed numbers with page references; flags building-to-building differences.
Fit-Out & Signage Rules You Can Stand Behind
“Can Tenant X install internal signage beyond guidelines?” → baseline rule, cited exceptions, and who can approve deviations.
On-Site & Voice: Answers During Tours
Use voice on mobile during a walkthrough: “Show TI and parking for Suite 3B—Riverside Offices.” Get a clean, cited answer you can share post-tour—no laptop, no searching.
Implementation Playbook: Leasing Process in 2–3 Weeks
Mobile Reality’s Leasing AI ships with a built-in evaluation harness so you can prove impact fast: we track time-to-answer, edit rate on drafts, and consistency across channels (email, CRM notes, deal rooms). You’ll see which features drive the biggest gains, which assets cause confusion, and where a quick policy refresh removes friction for every agent.
Week 1 — Content intake: Gather current brochures, TI/inducement policies, parking rules, fit-out/signage guides, stacking plans (mark public vs internal). Week 2 — Connect & secure: Connect SharePoint/Drive; enable SSO; apply RBAC; switch on Cite-only and confidence thresholds. Week 3 — Pilot & measure: 10–20 brokers; track helpfulness, edit rate, time-to-answer, and proposal speed; calibrate tone, templates, and exceptions.
Leasing AI: One Voice Across Assets
See Mobile Reality’s Leasing AI deliver cited answers on TI, parking, and fit-out in minutes. We’ll generate a client-ready email with sources and give you a 2–3 week pilot plan.
Why Mobile Reality: Enterprise-Ready Tools & Features
We specialize in AI for Brokerage & Leasing. Expect retrieval with grounded citations, RBAC/SSO, audit logs, EU/PL data residency, and measurable outcomes. Result: one voice across markets, faster proposals, fewer walk-backs.
At scale, the assistant plugs into your existing tools—SharePoint/OneDrive/Drive, CRM (HubSpot/Salesforce), and deal rooms—so there’s no rip-and-replace. With RBAC/SSO, automation for proposal drafts, and optional voice on mobile, your team gets cited answers during tours and follow-ups, while compliance stays intact through Cite-only responses, audit logs, and data residency controls.
See It Live—Book a Demo of Mobile Reality’s Leasing AI
We’ll connect your materials, run common TI/parking/fit-out questions, generate a client-ready email with citations, and leave you with a 2–3 week pilot plan.
(Reference) Sample Questions Brokers Ask the Assistant
TI range for full- vs partial-floor deals
Parking ratio and EV availability by building
Allowed fit-out hours and noise restrictions
Signage guidelines and anchor-tenant exceptions
After-hours HVAC rates and notice rules
Load-in limits at the dock for the 12th floor
Security & Governance (Made for Enterprise Teams)
Cite-only responses; version-aware documents
RBAC/SSO scoped by region/role/asset
Audit logs for who asked/answered and which sources were used
Data residency options (EU/PL) and encryption in transit/at rest
Quick ROI Sketch
If a broker spends 45–60 minutes/day hunting details and crafting replies, a 60% reduction frees several hours weekly. Multiplied across a team, that’s meaningful pipeline lift—plus fewer inaccuracies and faster proposals.
Explore More PropTech Solutions from Mobile Reality
Staying ahead in proptech means turning real estate knowledge into action. At Mobile Reality, we publish practical guides that show how AI, RAG, and secure integrations create measurable wins for property teams. Dive into these reader favorites to see real workflows, architectures, and KPIs in action:
- Real Estate Software Integration: guide for proptech teams
- AI Property Management: Instant, Cited Answers for Tenants
Prefer a quick walkthrough? Book a 20-minute demo and we’ll show these solutions on your own materials—end-to-end, with citations and success metrics.
